So, you've decided to tie the knot, huh? Congratulations! Now comes the fun part: planning your dream wedding. But hold up – before you dive headfirst into Pinterest boards and bridal magazines, let's talk about something crucial: wedding vendors. Trust me, finding the right vendors can make or break your big day. But don't worry, I've got your back. Consider this your ultimate checklist for choosing the perfect wedding vendors.

Why Choosing the Right Vendors Matters

Listen, I get it. It's easy to get swept up in the romance of wedding planning and forget about the nitty-gritty details. But let me tell you – selecting the right vendors is key to making your wedding day as magical as you've always imagined. These folks are the ones who'll bring your vision to life, from the stunning floral arrangements to the mouthwatering cuisine and everything in between. So, take your time and choose wisely!

Ultimate Wedding Checklist


  1. Location: Choose a location that is convenient for you and your guests. Consider factors such as accessibility, proximity to accommodations, and the overall vibe of the area.
  2. Capacity: Ensure that the venue can comfortably accommodate your guest list. You don't want it to feel overcrowded or too spacious.
  3. Amenities: Look for amenities that align with your vision for the wedding. This could include on-site catering, bridal suites, outdoor spaces, and ample parking.
  4. Ambiance: Consider the style and ambiance of the venue. Whether you prefer something rustic and charming or modern and elegant, make sure the venue reflects your taste and theme.
  5. Budget: Determine your budget early on and stick to it. Keep in mind that venue costs can vary widely depending on factors like location, season, and amenities.
  6. Weather Contingency: If you're planning an outdoor wedding, have a backup plan in case of inclement weather. Make sure the venue offers indoor alternatives or has the option for tents.
  7. Restrictions and Regulations: Be aware of any restrictions or regulations imposed by the venue, such as noise ordinances, curfews, or limitations on decorations.
  8. Vendor Flexibility: Some venues have preferred vendor lists or restrictions on outside vendors. Make sure you have the flexibility to choose the vendors that best fit your vision and budget.


  1. Menu Options: Choose a caterer who offers a diverse range of menu options that suit your tastes and dietary preferences. Whether you prefer traditional cuisine, fusion dishes, or specialized dietary options (e.g., vegan, gluten-free), ensure the caterer can accommodate your needs.
  2. Tastings: Schedule tastings with potential caterers to sample their dishes and evaluate the quality of their food. This allows you to ensure that the flavors and presentation meet your expectations.
  3. Customization: Look for a caterer who is willing to customize the menu to reflect your personal preferences and theme. They should be receptive to incorporating any special requests or family recipes you may have.
  4. Experience and Reputation: Choose a caterer with a proven track record of excellence and positive reviews from past clients. Experience in catering weddings specifically can be a valuable asset, as they understand the unique requirements and dynamics of wedding events.
  5. Flexibility and Adaptability: Ensure the caterer is flexible and adaptable to changes in guest count, dietary restrictions, or last-minute adjustments. They should be able to handle unexpected situations with professionalism and grace.
  6. Service and Presentation: Consider the level of service and presentation offered by the caterer. From table settings to staffing, ensure they can provide the level of elegance and attention to detail you desire for your wedding.
  7. Budget: Discuss your budget openly with the caterer and make sure they can provide options that align with your financial constraints. Be clear about any additional fees or charges to avoid surprises later on.
  8. Logistics and Coordination: Confirm that the caterer can handle all logistical aspects, such as delivery, setup, and cleanup. They should work seamlessly with other vendors to ensure a smooth and coordinated execution on the day of the wedding.


  1. Style and Aesthetic: Consider the style and aesthetic of the photographer and videographer's work. Do their portfolios resonate with your vision for capturing your love story? Whether you prefer candid, documentary-style shots or more posed and traditional images, ensure their style aligns with your preferences.
  2. Portfolio and Experience: Review their portfolios and inquire about their experience in shooting weddings. Look for professionals who have a diverse portfolio showcasing their ability to capture emotions, details, and moments that matter. Experienced wedding photographers and videographers will know how to anticipate and capture key moments throughout the day.
  3. Personality and Compatibility: It's important to feel comfortable and relaxed around your photographer and videographer since they will be with you throughout your wedding day. Schedule meetings or video calls to get to know them and assess whether you have a good rapport. A positive connection can make the photography and videography process more enjoyable and natural.
  4. References and Reviews: Ask for references from past clients and read reviews to get insight into their professionalism, reliability, and quality of work. Feedback from previous couples can provide valuable information about their experience working with the photographer and videographer.
  5. Packages and Pricing: Discuss the photographer and videographer's packages and pricing options to ensure they align with your budget. Inquire about what is included in the packages, such as coverage time, number of photographers/videographers, editing services, and delivery of final products.
  6. Equipment and Backup Plans: Ensure that the photographer and videographer use high-quality equipment and have backup plans in place in case of technical issues or emergencies. They should be prepared to handle any unforeseen circumstances to ensure that your memories are captured without any disruptions.
  7. Timeline and Deliverables: Clarify the timeline for receiving your photos and videos after the wedding. Discuss any specific requests or preferences you have for editing and album design. Clear communication regarding expectations and deliverables will help avoid misunderstandings later on.
  8. Legalities and Contracts: Review the contracts carefully before signing and make sure you understand the terms and conditions, including cancellation policies, copyright ownership, and any additional fees. Having a written agreement in place protects both parties and ensures a smooth working relationship.


  1. Live Band vs. DJ: Consider whether you prefer the energy and live performance of a band or the versatility and song selection of a DJ. Each option offers different advantages, so choose based on your personal preferences and the vibe you want to create.
  2. Music Selection: Discuss your musical preferences with the band or DJ and ensure they can accommodate your tastes and requests. Whether you prefer classic hits, contemporary pop, or a mix of genres, make sure the entertainment can create a playlist that reflects your style and keeps the dance floor packed.
  3. Experience and Reputation: Choose entertainment professionals with experience in performing at weddings and positive reviews from past clients. They should have the expertise to read the crowd, maintain energy levels, and keep the party going all night long.
  4. Interactive Elements: Consider whether you want any interactive elements during the reception, such as games, photo booths, or special performances. These can enhance the entertainment experience and keep guests engaged throughout the celebration.
  5. Sound and Lighting: Ensure that the entertainment provides high-quality sound equipment and professional lighting to enhance the atmosphere and ambiance of the venue. Clear sound and dynamic lighting can elevate the overall experience for you and your guests.
  6. Special Requests: Communicate any special requests or traditions you want the entertainment to incorporate into the reception, such as first dances, speeches, or cultural rituals. They should be flexible and accommodating to ensure your wedding reflects your unique preferences and personality.
  7. Backup Plans: Have backup plans in place in case of any unforeseen circumstances, such as equipment malfunctions or schedule changes. Ensure that the entertainment has contingency plans to handle emergencies and keep the party on track.
  8. Contract and Logistics: Review the contract carefully before booking and confirm important details such as performance times, setup requirements, and payment schedules. Clear communication and attention to logistics will help ensure a seamless and stress-free experience on your wedding day.


  1. Style and Aesthetic: Look for a florist whose style and aesthetic align with your vision for the wedding. Whether you prefer classic, romantic blooms, modern and minimalist arrangements, or lush and whimsical designs, choose a florist who can create the look you desire.
  2. Portfolio and Experience: Review the florist's portfolio to assess their skill and creativity. Pay attention to the variety of arrangements they've created for weddings and events. An experienced florist will have the expertise to execute your vision and suggest floral options that work well within your budget.
  3. Consultation: Schedule a consultation with potential florists to discuss your ideas, preferences, and budget. Bring inspiration photos, color swatches, and any other details that will help convey your vision. A good florist will listen attentively and offer suggestions to enhance your ideas.
  4. Customization: Choose a florist who is willing to customize their designs to suit your preferences and venue. They should be open to incorporating unique elements, personal touches, and seasonal blooms that complement your wedding theme.
  5. Budget: Be transparent about your budget during the consultation and discuss pricing options for different floral arrangements. A reputable florist will work with you to create designs that maximize your budget without compromising on quality.
  6. Availability and Logistics: Confirm the florist's availability for your wedding date and discuss logistics such as delivery, setup, and breakdown. Ensure they can accommodate any specific timing requirements and venue restrictions.
  7. Communication and Collaboration: Choose a florist who communicates effectively and responds promptly to your inquiries. Building a good rapport with your florist is essential for collaboration and ensuring that your vision is realized on the wedding day.
  8. Reviews and Recommendations: Check online reviews and ask for recommendations from friends, family, or other wedding vendors. Hearing about others' experiences with the florist can provide valuable insights into their professionalism, reliability, and quality of service.

Wedding Attire

  1. Start Early: Begin shopping for your wedding attire well in advance to allow time for fittings, alterations, and any unexpected delays. This is especially important if you're ordering a custom gown or suit.
  2. Research and Inspiration: Browse bridal magazines, websites, and social media platforms for inspiration and to get a sense of different styles, silhouettes, and trends. Save images of dresses, suits, and accessories that resonate with your personal style.
  3. Set a Budget: Determine your budget for wedding attire, including the dress, suit, accessories, shoes, and alterations. Be realistic about what you can afford and prioritize items that are most important to you.
  4. Visit Bridal Salons and Boutiques: Schedule appointments at bridal salons and boutiques to try on dresses and suits. Bring along trusted friends or family members for feedback and support. Keep an open mind and be willing to try on different styles to find what flatters your figure and makes you feel amazing.
  5. Consider Comfort: While style is important, comfort is key when it comes to your wedding attire. Choose fabrics and silhouettes that allow you to move, sit, and dance comfortably throughout the day and night.
  6. Accessorize Thoughtfully: Select accessories such as veils, headpieces, jewelry, ties, and shoes that complement your attire and overall wedding theme. Remember that less is often more, so opt for accessories that enhance your look without overpowering it.
  7. Groom and Wedding Party Attire: Coordinate the groom's attire with the overall wedding style and color scheme. Consider whether you want the groom to stand out or match the rest of the wedding party. Make sure groomsmen and bridesmaids are aware of attire expectations and have ample time to order or purchase their outfits.
  8. Schedule Fittings and Alterations: Once you've chosen your wedding attire, schedule fittings with a skilled tailor or seamstress to ensure a perfect fit. Allow time for any necessary alterations, including hemming, taking in or letting out seams, and adjusting straps or sleeves.
  9. Final Touches: In the weeks leading up to the wedding, confirm delivery dates for your attire and accessories. Arrange for steaming or pressing to ensure everything looks pristine on the big day. Don't forget to break in your shoes before the wedding to avoid discomfort.

Wedding Planners

  1. Expertise and Experience: Wedding planners/coordinators have extensive experience and knowledge of the wedding industry. They can offer valuable advice, vendor recommendations, and creative ideas to bring your vision to life.
  2. Time-Saving: Planning a wedding involves numerous tasks, from booking vendors to managing timelines and budgets. A wedding planner/coordinator can handle these details, saving you time and alleviating stress so you can focus on enjoying the engagement and wedding festivities.
  3. Vendor Management: Wedding planners/coordinators have established relationships with vendors and can help you find reputable professionals within your budget. They'll handle communication, contracts, and logistics, ensuring that every aspect of your wedding is well-coordinated.
  4. Budget Management: A wedding planner/coordinator can help you create and stick to a realistic budget, offering guidance on cost-saving measures and prioritizing expenses based on your preferences and priorities.
  5. Stress Reduction: Planning a wedding can be overwhelming, especially as the big day approaches. A wedding planner/coordinator will handle the details, troubleshoot any issues that arise, and ensure that everything runs smoothly, allowing you to relax and enjoy the celebration.
  6. Attention to Detail: Wedding planners/coordinators are meticulous in their planning, paying attention to every detail to ensure that your wedding day is flawless. From creating timelines to coordinating transportation and managing seating arrangements, they'll handle the logistics with precision and care.
  7. On-Site Coordination: On the day of your wedding, a wedding planner/coordinator will be on-site to oversee setup, manage vendors, and ensure that everything runs according to plan. They'll handle any last-minute emergencies, allowing you to focus on cherishing the moment with your loved ones.
  8. Customized Services: Whether you need full-service planning, partial planning, or day-of coordination, wedding planners/coordinators offer customizable packages to suit your needs and budget. You can choose the level of involvement that works best for you.


  1. Consider Your Needs: Assess your transportation needs based on the locations of your ceremony, reception, and any other wedding-related events. Determine how many people need transportation and whether you'll require multiple vehicles for different groups.
  2. Match Your Style: Choose transportation that reflects your wedding theme, style, and personal preferences. Whether you prefer classic elegance, modern luxury, or something unique and quirky, select vehicles that align with your vibe and vision for the day.
  3. Vehicle Options: Explore a variety of vehicle options, including classic cars, vintage cars, limousines, party buses, trolleys, horse-drawn carriages, or even boats for waterfront weddings. Consider factors such as capacity, comfort, and amenities when making your selection.
  4. Safety and Reliability: Prioritize safety and reliability when choosing transportation providers. Look for reputable companies with well-maintained vehicles, experienced drivers, and proper licensing and insurance. Reading reviews and asking for recommendations can help you gauge the reliability of potential providers.
  5. Book Early: Transportation options can book up quickly, especially during peak wedding seasons. To ensure availability and secure your preferred vehicles, book your transportation well in advance, ideally several months before your wedding date.
  6. Special Touches: Consider adding special touches to your transportation experience, such as personalized signage, decorations, or amenities like champagne and snacks for you and your bridal party. These small details can enhance the overall experience and make your journey even more memorable.
  7. Accessibility: If you have guests with mobility concerns or special transportation needs, ensure that your chosen vehicles are accessible and equipped to accommodate their requirements. Communicate any special requests or accommodations with your transportation provider in advance.
  8. Communication and Coordination: Provide detailed itineraries and instructions to your transportation provider, including pick-up and drop-off locations, timelines, and any special requests. Maintain open communication to address any last-minute changes or concerns leading up to the wedding day.